The most valuable resource for a doctor and their patients is time. To demonstrate how medical transcription can help your practice, we are going to illustrate the medical transcription process.

Taking Dictated Notes

Recorded, spoken notes are faster and easier to produce. Patient records, reports, case files, and patient visits can all be dictated and sent away for transcription to save your practice time and money.

We speak much faster than we type, making dictation and transcription well worth the effort. According to IT Pro Portal, typical business typing speeds are usually in the 40 words-per-minute (wpm) range, peaking at around 55 wpm for a trained typist. You can easily dictate a report at around 100 wpm. You can also speak naturally rather than self-editing for spelling or grammar.

Dictating reports also allows you to focus on communicating with your patient, not on your computer. Patients can perceive a doctor taking notes on a computer as distracted or unfocused on their needs. By outsourcing data and report management, you can spend more time with each patient and improve the patient experience. Dictating audio notes and outsourcing report creation is a good business decision for your practice.

Uploading Your Recordings

Preferred Transcription offers many secure options for submitting your notes for medical transcription.

A popular option is the HIPAA compliant, cloud-based platform called WebChartMD. This platform allows your practice to either use a smartphone application or a landline telephone to upload dictation. Recordings are organized into a folder created on the platform to give you and your staff access to the original and the completed reports. Transcription documents are MSWord based so viewing, reviewing, editing, and faxing records is done directly on the web. You can also import documents directly into a documents management system. If you choose the telephone option, you’ll be assigned a telephone number to call and an ID code to enter. All transcriptions recorded over the phone appear on the cloud in the same way.

Preferred Transcriptions also accepts files via Dropbox and email for files that do not need to be compliant with HIPAA. Dropbox can handle very large files, making this option a flexible way to handle larger records.

Receiving Your Medical Transcription

Once uploaded, our experienced transcription specialists transcribe the audio into text. Our specialists have years of experience with the medical transcription process, and can ensure that your report is delivered in a format compatible with your electronic records system. This crucial step saves your staff the task of entering data into your system manually. Outsourcing this step frees up valuable man-hours and saves on administrative costs.

Once your records have been transcribed and validated, they are securely returned to your office via the method you sent them. These documents arrive ready to be added to a patient’s EMR documents.

To learn more about how medical transcription can benefit your practice, contact us at Preferred Transcriptions.