As a busy professional, you’re often balancing your time between meetings, conference calls, and presentations. Back-to-back meetings and demanding projects can make it hard to focus on comprehensive note-taking. With the help of business transcription services, you can save time, improve your internal and external communications, and grow your business.

Business transcription is the process of converting any audio material into written text for commercial or professional use. It can be used to help streamline operations for marketing agencies, law firms, health care facilities, insurance companies, private investigators, and many other types of businesses. Transcription makes it easy to organize, access, and distribute information for internal and external use. Further, it turns audio files into instantly actionable and searchable written content, making it easy for your target audience and colleagues to access important information.

Let’s explore some specific ways transcription services can help businesses achieve greater efficiencies.

What Can Business Transcription Services Be Used For?

Many businesses require comprehensive and accurate documentation of all internal and external processes. Wondering how you can incorporate transcription into your daily tasks? Business transcription has several different use cases, including:

Business Meetings

Manually recording notes from business meetings can be tedious and time-consuming, but with business transcription, you can simply record your meetings, have them transcribed, and then distribute the materials among your team members. With one less administrative task to worry about, you can focus on other important business matters that need your attention.

Interviews

Companies may conduct several different interviews during a hiring process and it’s just as helpful for entrepreneurs to have text from recorded conversations when they’re balancing multiple tasks each day. Business transcription makes it easy to review job candidates or testimonies, capture every last detail, and never worry about information being lost due to failing memory or poor note-taking. Additionally, you can translate interviews or recordings across different mediums in accordance with your preferences and needs.

Meetings with Important Stakeholders

Stakeholders require accurate, organized, and comprehensive information about your business in order to make informed decisions. With business transcription, you can easily provide transcribed recordings of board meetings and shareholder calls. Making these materials conveniently available after the meeting is a transparent advantage that will leave stakeholders well-informed and impressed.

Customer Service Calls

Many companies will record calls between service representatives and customers for future reference and quality assurance. Encouraging the best customer experience is essential for success, but call centers experience very high call volumes every day. Business transcription services can quickly transcribe all your calls so you never miss a beat. Once the calls are transcribed as text documents, you can organize them into training materials or quickly review them for quality assurance purposes.

Content Marketing

Businesses will likely have conversations that support a content marketing plan, including podcasts, webinars, newsletter features, and more. Business transcription makes it easy to repurpose audio content for marketing materials. For example, search engines can’t pull keywords and other information from audio files, so they rely on any available text information you provide. Adding subtitles you’ve pulled from transcriptions to your YouTube videos can help increase your views. Additionally, using the transcription of your podcast can help you repurpose it into a blog, thereby improving your website SEO.

Hiring an Experienced Business Transcriptionist

Internal transcription efforts are challenging in fast-paced work environments. Outsourcing this administrative workload will ensure accurate transcriptions and conserve your team’s most valuable resource, time.

At Preferred Transcriptions, we provide reliable business transcription services for a wide array of entrepreneurs and organizations with 24-hour turnaround times. Our best-in-class, 100% USA-based transcriptionists prioritize accuracy, so you can trust that your transcription will be returned to you with unparalleled attention to detail. By assigning you a single transcription team and a dedicated account manager, you can count on consistency and quality. Learn more about our services or contact us today to speak to a representative and get a quote.